Port of Walla Walla - Meeting Room Reservations

310 A Street, Walla Walla Regional Airport, Walla Walla, WA 99362-2269 - Phone: 1-509-525-3100

Community Meeting Room Online Reservation Form

Meeting Rooms

Reservation Form

Room Layouts

Directions

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Terminal Building / Meeting Room Address:
45 Terminal Loop Road, Walla Walla, WA 99362
Click for Directions

*Required fields

* Name of Organization:
* Address:
Billing address: (if different)
* Representative:
* Phone:
Fax:
* E-mail address:
Person in charge:
Phone (work):
Phone (cellular):
Phone (home):
E-mail address:

* Meeting Room Layout (choose one):

Mill Creek Room 30 ft. x 18 ft.	Blue Mountain Room 30 ft. x 54 ft.	Combined Room 30 ft. x 72 ft.
Layout #1 Capacity = 12 Layout #2 Capacity = 16 Layout #3 Capacity = 18 Layout #4 Capacity = 28 Layout #5 Capacity = 18	Layout #1 Capacity = 32 Layout #2 Capacity = 54 Layout #3 Capacity = 40 Layout #4 Capacity = 101 Layout #5 Capacity = 48	Layout #6 Capacity = 48 Layout #7 Capacity = 72 Layout #8 Capacity = 78 Layout #9 Capacity = 138 Layout #10 Capacity = 72

* Date of use:

* Reservation time:

Purpose of use:

Estimated attendance:

Alternative Meeting Room Layout:

If you do not see a layout that works for your meeting, you may modify one of the layouts or draw your own layout and fax it to the Port at 525-3101. If we have enough chairs and tables we will try to accommodate your layout.

Fixed Meeting Room Equipment:

Each meeting room has a ceiling mounted roll down screen and wall mounted reversible writing and tac boards.

Portable Meeting Room Equipment (check items needed):

Overhead projector on cart

Freestanding speaker podium

TV/VCR on cart

Mobile reversible writing/tac board

Easel

Speakerphone for conference calls

Tabletop podium

Sound system

Lapel microphone
Hand microphone

* Fee Schedule Per Day

Users	Mill Creek Room		Blue Mtn. Room		Combined Rooms

	Less than 4hrs.	More than 4hrs.	Less than 4hrs.	More than 4hrs.	Less than 4hrs.	More than 4hrs.

Port/Airport Tenants	$55	$70	$65	$80	$80	$95

Local, State, Federal Government	$65	$80	$75	$90	$90	$105

Not For Profit Businesses & Groups	$65	$80	$75	$90	$90	$105

For Profit Businesses	$85	$100	$100	$115	$120	$135

Tuition/Fee Based Organizations	$85	$100	$100	$115	$120	$135

Weekend Setup Fees	For community meeting room use on a Saturday or Sunday the fee in addition to the above fee schedule is $50 for all users.

Rules and Regulations:

The consumption and presence of alcohol is not permitted unless authorized by the executive director.
The meeting rooms will be nonsmoking at all times.
The meeting rooms may not be used directly or indirectly for the purpose of assisting a campaign for election of any person to any office or for the promotion of or opposition to any ballot proposition as provided in RCW 42.17.130.
The meeting rooms shall not be used to sell products or services.
The Port reserves the right to deny or cancel any use when such use, or meeting, may in any way be determined to be prejudicial to the best interest of the Port of Walla Walla, as determined in its sole discretion, or violation of any local, state or federal law.
Authorization for use shall not be considered as an endorsement or approval of the activity, group or organization, nor the purposes they represent.
Conventions will not be held in the meeting room unless authorized user can demonstrate that local private facilities are not available.
In the event that property loss or damage is incurred during such use of occupancy of community meeting rooms(s), the amount of damages shall be determined by the Port and a bill presented to the group using the facilities.
As part consideration for the permission to use the facilities the undersigned hereby agrees to indemnify, defend and hold harmless the Port of Walla Walla, its directors, Commissioners, officers, employees and agents from any and all liability, demands, damages, losses, and expenses arising out of the use of said facility by the undersigned user group. If any party shall retain the service of an attorney or commence any action to enforce the terms of this Agreement, the prevailing party shall be entitled to recover their costs and attorney fees.
Violation of these rules and regulations will result in the Port of Walla Walla refusing to make the community meeting rooms available to that group and/or individual.

Food/Beverage Service:

Outside food catering is allowed. User shall notify the Port of the food caterer and the menu. Caterer is required to pick up the remaining food, beverages, and equipment immediately after the meeting. The Port reserves the right to charge an additional $60.00 if the meeting room is left unclean or if food and/or beverages are spilled on the carpet.

Caterer
Menu

Submission of this form certifies that the representative has read and understands the Port of Walla Walla Rules and Regulations, Procedures for Room Usage, Fee Schedule and this Indemnification and Hold Harmless Agreement.

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